Finance and Administration Manager
The Portsmouth Historical Society, located in the heart of one of New England’s most historic and charming small cities, seeks an experienced manager of nonprofit finance and administration for a full-time position, to begin work in October 2020. The incumbent will be responsible for managing the Historical Society’s financial systems, and handling its day-to-day financial and administrative operations, including coordination of the budget and planning, fund accounting, and the preparation of monthly reports for department heads and the governing board. The Finance and Administration manager will also be responsible for ensuring the smooth functioning of internal operations, including human resources.
As Finance Manager, the incumbent manages the organization’s day-to-day financial operations, accounting, and reporting systems, including: the processing of all income, including donations, online receipts, POS system sales and other earned revenues; payroll; invoices and payments; bank deposits; and other financial transactions. The incumbent is responsible for funds accounting, including: tracking of revenues, expenses, and special funds; and on at the least a monthly basis, preparing financial reports for the Executive Director, department heads, project managers, and the Board of Trustees. The incumbent works with department heads, the Executive Director, and the board’s Treasurer and finance committee on the preparation and monitoring of the organization’s annual budget.
As Administration Manager, the incumbent is responsible for ensuring there is a smooth internal functioning of operations. This includes routine office matters, including oversight of: communications, including information technology and mail; office equipment; and supplies. The incumbent works with the ED, department heads and other staff members on the planning process for annual work assessments and plans, for project planning, for funds accounting, and the impact of these on budgeting. The incumbent also oversees administrative aspects of human resources, including: working with the ED and supervisors on the recruitment and selection of new staff members; ensuring adherence to the Society’s work assessment and work planning processes; and administering the organization’s payroll, pay plan, and benefits program.
Qualifications required for the position include: a Bachelor’s degree in finance, accounting, or human resource management; 5 years of experience in accounting and/or financial analysis; the ability to work and effectively communicate with senior-level staff and board members; analytical, and decision-making skills; a knowledge of financial reporting; and a thorough familiarity with QuickBooks, Excel, Word, and PowerPoint.
The Historical Society is seeking a manager with a creative mind, experience in nonprofits, patience and a sense of humor, a commitment to working collegially within an organizational team, and who understands the importance of discretion and confidentiality.
Please send cover letter and CV to: email@example.com